If you come across limitations (that is, you find you can’t change a room setting or you can’t add a specific user as a member of your room), check with the Skype for Business administrator to see if there are restrictions in place. Your administrator can also limit the pool of users from which you and other chat room managers can select members. Important: The Skype for Business administrator can lock most settings of a given room category, which prevents you and other chat room managers from changing the settings. Only the categories that are available to you as a room manager are listed. On the Create a room page, in the Category section, choose the category whose settings and membership pool you want to use. If the scope is set to Sales, only groups and users in the Sales distribution list can be added as members.
If the administrator sets the scope of a room category to, for example, any group or user at Contoso can be added as a member of the rooms in that category. The scope of a particular category identifies all the users and groups that can be members of a chat room in the original category. After this list is set up, the administrator might create subcategories in a chat room category based on organizational needs. When persistent chat is first installed, your Skype for Business administrator creates a list of potential chat room participants. The room-category concept affects room membership as well as settings. All rooms that participate in that room category would inherit those characteristics. Each room category also might have distinct policies about records retention and a required privacy setting. A real estate firm, for example, might find it useful to set up a category of rooms specifically for the sales team, another category for the legal department, and another for the executive team. On the Create a room page, in the Add-in section, use the drop-down list to choose the web-based application you want to use.Ī Skype for Business chat room “category” is a collection of room characteristics that, for convenience, can be applied to several rooms. If there are web-based applications available for your room, you’ll see an Add-in heading in the Create a room window.
Add web-based applications to your chat roomĭepending on how your organization has decided to use Skype for Business persistent chat, you might have access to useful web-based applications that can make the room a more productive place for your members. You can change the privacy setting for a room you manage at any time. Non-members can't find this room or its room card, learn who has membership in the room, or read or post to it. The room card identifies the chat room managers. To join a closed room, the user must ask a manager of the room to be added to the members list. Non-members can find this room and see who is a member, but only members can open the room and read or post to it. On the Create a room page, in the Privacy section, choose a privacy setting- Open, Closed, or Secret-to control who can find and participate in a chat room.Īnyone can find (via search) this room, open it, and read and write in (post to) it. Every Skype for Business chat room has one. On the Create a room page, in the Description section, write an explanation (256 characters maximum) of the room’s purpose. You can change the description at any time. Keep your description short and write it so that it helps others decide whether to request membership and whether to set up notifications to keep tabs on what’s being discussed in the room. When you create your chat room, add a description of the purpose. Changing a room name can create confusion for users who’ve set up notifications or added your room as a Favorite. It’s a good idea to find an appropriate name to start with and then stick with it. Note: If you decide to change the room name later, the new name will be displayed for you and the room’s members and followers going forward.
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